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February 2019

Direct Bill for Lodging with CTP

CTP has provided Direct Bill service to OSU to accommodate travelers that do not have a personal credit card, nor have access to a University Pcard.  In order to establish a Direct Bill payment solution with CTP, the following is required:

  • Approved Purchase Order (not a requisition) for UNIV funded travel.  OSP funded travel, you will need to provide CTP with the T number only.
  • Dispatched Purchase Order in its standard form.
    • The Purchase Order # cannot be provided verbally; nor can the Purchase Order # be provided in an email.
  • Purchase Order must contain sufficient funds to cover room rate plus 20% tax estimate and the $5 service fee.
    • The Purchase Order will be validated by CTP to ensure funds are available to cover the room rate AND tax. 
    • The Purchase Order must be issued to Corporate Travel Planners (CTP) as the payee (vendor).
  • CTP … 
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15 Passenger vans - Prohibited

The travel policy explicitly states that we are prohibited from renting 15 passenger vans. (https://busfin.osu.edu/sites/default/files/211_travel.pdf; section IV. Rental Vehicle) 

If you are in need of vehicles that carry 15-20 people, renting mini vans, larger SUV’s or 12 passenger vans are acceptable options. If you would like to talk through what might fit your traveling needs before entering in the travel request, please reach out to the BOC and we are happy to help.